Numerous studies show that companies that have implemented electronic signature technology have achieved significant productivity gains. Without exaggerating, we can talk about a real revolution in financial processes, since electronic signatures speed up the processing of documents necessary for the economic life of the company: quotes, purchase orders, invoices, administrative documents, etc. In short, the solution enables companies to improve the overall efficiency of their financial operations, and it is the Chief Financial Officer (CFO) who is rubbing his hands with glee 🙂
1. Significantly higher ROI with the use of electronic signatures
All CFOs will tell you: once you try certified electronic signatures, you'll never go back! There are two main reasons for this: the time saved by using this solution and, above all, its cost-effectiveness. When we compare the costs associated with electronic signatures with those of physical signatures, the former come out well ahead.
The average annual cost of using a physical signature includes:
- The cost of purchasing and using paper
- Printing costs: purchase of consumables (ink cartridges, toners, etc.), device maintenance
- Postage costs and the use of a professional postal service, other consumables (envelopes)
- Document archiving: space required, storage, filing cabinets, etc.
Compare this with the average annual cost of using an electronic signature solution, which simply includes:
- The price of the solution: often a subscription to the service and billing based on consumption.
- The use of the company's digital resources, amortized over time, for other tasks: PCs, tablets, smartphones, and related costs.
In terms of gains and benefits, electronic signatures are the clear winner:
- It generates significant productivity gains, as it frees up time for employees, who can then devote themselves to less time-consuming tasks with higher added value.
- Financial gains from savings achieved by eliminating physical mailings
- Improved sales performance: quotes, contracts, and invoices are approved more quickly, signing cycles are accelerated, and payment deadlines are met.
- Rapid amortization of the solution
2. 7 benefits of choosing electronic signatures
What are the major benefits of electronic signatures, apart from the productivity and financial gains we have just mentioned?
- Simplicity: Publishers and integrators in the market have understood the importance of designing an ergonomic and intuitive tool... We will return to this in the last paragraph.
- Legal certainty: the identity of the signatories is authenticated, and the signed document is considered to be authentic. The electronic signature is secure, tamper-proof, and irrevocable. The company now has traceability for all operations performed and documents: the risk of disputes is therefore significantly reduced.
- Better data accessibility: access documents to be signed or signed documents from anywhere, anytime
- Environment: CSR policy and ESG criteria are becoming increasingly important in company valuations. Why forego a solution that directly reduces CO2 emissions?
- Controlled process: Less risk of human error in the signing and validation process. Notifications are sent when documents are signed, enabling effective tracking.
- A modern image of the company vis-à-vis the market, its suppliers, and its customers. But also the assurance for your future partners that they are working with an innovative company that does not take electronic security lightly...
Finally, let's add one more benefit, and not the least important one. CIOs (Chief Information Officers) are very concerned about the reliability and robustness of digital solutions. This is even more true when it comes to email, which is one of the platforms most vulnerable to cyberattacks . On this point, digital service providers must comply with the European eIDAS (electronic IDentification, Authentication and trust Services) regulation, which creates a clear legal framework and describes three levels of reliability for electronic signatures. 1) Simple electronic signature – 2) Advanced electronic signature – 3) Qualified electronic signature. It is up to you to choose the level of qualification that best suits the uses and challenges of your documents.
On this last point, Docoon.sign, Docoon's electronic signature solution, offers the most secure solution on the market with qualified eIDAS certificates and archiving certified by ANSSI (the French National Cybersecurity Agency).
3. Rapid integration into the IS
We talked about ease of use. The Doccon.sign solution integrates with the company's main software in SAAS and API mode to simplify users' lives. This is one of our trademarks: designing technological building blocks that easily integrate with our customers' and partners' tools. We see this as a major benefit: an ever more satisfying customer and user experience. This is far from a trivial argument for a CFO who has to convince their CIO and management to invest in the solution!
The electronic signature is undoubtedly one of the fastest-growing digital tools in businesses. It represents a real opportunity for economic players to accelerate and amplify the adoption of new, powerful, and cost-effective digital tools. It has an immediate impact on business activity, as it speeds up operations, optimizes costs, and increases productivity. It doesn't get much better than that!
Multiply productivity gains by combining electronic signatures with our electronic invoicing solution
